ICP 4: Programme Manager - Portfolio Visibility Assessment

Thank you for taking the time to complete this assessment. Your insights will help us understand the coordination, visibility, and accountability challenges facing delivery leaders managing complex multi-project portfolios.

This assessment takes approximately 12–18 minutes. All responses are confidential.

Your Contact Details

Name *

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Email Address *

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Position / Title

Organisation

Section A: Your Organisation

1.What best describes your role? *

PMO Director
Programme Manager
Agile Coach
Head of Delivery
Other:

Please select your role

2.How large is your organisation? *

Please select your organisation size

3.How many active projects are you currently managing?

4.How many teams are involved across your project portfolio?

5.What industry sector does your organisation operate in?

Section B: Coordination Challenges

6.Rate the severity of each challenge in your delivery organisation:

1 = Not a Problem, 2 = Minor, 3 = Moderate, 4 = Significant, 5 = Critical

Challenge	1	2	3	4	5
Undefined RACI — ambiguous ownership causing duplicated effort and finger-pointing
Inconsistent maturity — teams follow different SDLC approaches with no standard
Poor leadership visibility — no unified view of portfolio health and risks
Rework from misaligned expectations — scope and quality assumptions differ
Privacy coordination gaps — GDPR compliance not visible across projects
Resilience visibility gaps — business continuity readiness not tracked across teams

7.Where do coordination breakdowns most commonly occur?

Ownership — unclear who is responsible for what
Communication — information doesn't flow between teams
Process consistency — teams follow different approaches
Expectations — stakeholders have different assumptions
Reporting — data is scattered across systems

8.How much time do you spend weekly gathering information for status reports and leadership updates?

Less than 2 hours
2–5 hours
5–10 hours
10+ hours

9.What's your biggest frustration in your current role?

Visibility gaps — can't see the full picture across projects
Accountability gaps — unclear ownership creates finger-pointing
Stakeholder misalignment — competing priorities and assumptions
Rework cycles — significant resources consumed by misalignment
Manual reporting — excessive time spent gathering status data

Section C: Current Tools & Processes

10.How do you currently track RACI and ensure everyone understands their responsibilities?

RACI is not systematically tracked
Spreadsheets or documents (static, infrequently updated)
Built into project management tool (Jira, Asana, etc.)
Real-time accountability tracking visible to all stakeholders

11.What metrics does your leadership use to evaluate programme delivery success?

Section D: Platform Capabilities

12.Rate how valuable each capability would be for your delivery organisation:

1 = Not Valuable, 2 = Slightly, 3 = Moderately, 4 = Very, 5 = Essential

Capability	1	2	3	4	5
Unified 5Ps framework — People, Policy, Process, Procedure, Products across all projects
Real-time RACI tracking — visible accountability for every workflow
Shared dashboard — single source of truth eliminating information asymmetry
Maturity standardisation — consistent measurement and comparison across teams
Privacy compliance visibility — GDPR tracking and data protection maturity scoring
Resilience readiness tracking — business continuity and DR visibility across portfolio

13.How would you react to a unified dashboard that shows RACI clarity, maturity scoring, and portfolio health in real time?

Game-changer — would transform how I manage delivery
Very helpful — would want to validate with my portfolio
Sceptical — our portfolio is too complex for a single view
Not relevant — we already have adequate visibility

14.How important is it that a visibility platform integrates with your existing project management tools rather than replacing them?

Essential — teams must keep their existing tools
Very important — minimal disruption to current workflows
Nice to have — willing to consider replacement
Not important — willing to adopt a new platform

15.Would shared visibility across teams help prevent project slippage?

Definitely — most slippage is caused by misalignment and visibility gaps
Likely — visibility is a significant contributor to our challenges
Partially — slippage has multiple causes beyond visibility
Unlikely — our slippage has other root causes

16.How do you currently track privacy compliance and data protection maturity across your project portfolio?

Not tracked at portfolio level
Ad hoc — addressed on a project-by-project basis
Manual tracking via spreadsheets or documents
Integrated into portfolio visibility with automated tracking

Section E: Solution Fit

17.Based on what you know about Trusted Path, rate your agreement with each statement:

1 = Strongly Disagree, 2 = Disagree, 3 = Neutral, 4 = Agree, 5 = Strongly Agree

Statement	1	2	3	4	5
This addresses the coordination and visibility challenges in my organisation
The 5Ps framework (People, Policy, Process, Procedure, Products) is a valuable structure
Real-time RACI visibility would meaningfully reduce accountability gaps
Integration with existing PM tools is feasible for my organisation
I would be willing to pilot a 5Ps dashboard for one project within the current sprint
I would recommend this internally if it delivers proven coordination value

18.What concerns would you have about adopting a portfolio visibility platform?

19.What would be the ideal next step for you?

Sprint-level pilot — deploy 5Ps dashboard for one project
Portfolio mapping workshop — identify pilot project, define metrics
Dashboard demo — see real-time RACI and maturity visibility
Leadership presentation — show unified visibility value
Stakeholder alignment session
Not interested at this time

20.Is there anything else you'd like to share about your coordination challenges or what you look for in portfolio visibility solutions?

Thank you for completing this assessment.

Your insights will help us deliver solutions that transform coordination chaos into unified visibility — everyone knows their lane, and leadership sees progress instantly.